2020 APU Ltd Extraordinary General Meeting

RE: NOTICE OF ADJOURNED MEETING – EGM
 
 
 
 
Dear Member,
 
 
Due to lack of quorum, The chair of APU EGM on 27 Sept 2020 has declared the meeting will be adjourned to the following schedule: 

Date  = 04 October 2020 (Sunday)
Time = 13:00 AWST/ 15:00 AEST/ 16:00 AEDT
Venue = Panthers Powerlifting — 14a Milsom Street, Coorparoo, QLD 4151

Please join us in person physically Or via Video conference OR via Proxy (i.e. Proxy is NOT LATER THAN 02 October 2020).

Please click here for Proxy Form.

Please click here for Video conference access.

 
Yours Sincerely,
APU Board

RE: NOTICE OF EXTRAORDINARY GENERAL MEETING
 
 
Dear Member,
 
 
NOTICE IS HEREBY GIVEN that an extraordinary general meeting (EGM) of Australian Powerlifting Union Ltd will be held:
 
Date : 27 September 2020 (Sunday)
Time : 1:00 PM AWST/ 3:00 PM AEST
Venue: Power to Empower Gym — 44 Cooper Rd, Cockburn Central WA 6164
 
EGM for the purposes of considering and, if thought fit, passing the following special resolutions:
 
 
1). Alteration of Constitution Clause 51 Quorum required
 
51. For any business to be transacted at any General Meeting — except the adjournment of the meeting — a quorum must be present.  The quorum for a General Meeting is 20% of the Membership, 25 members present in person or by Representative, proxy or attorney.
 
 
Background:
To get 20% of the memberships as the quorum in AGM is hard to achieve.
The rate of participants to attend APU AGM is low. It can be seen that for two consecutive years, APU AGM never satisfied the required quorum. Therefore, APU must hold the adjourned meeting in order to pass the resolution(s).
 
For the purpose to create effective and efficient AGM process, it is proposed the quorum required to be 25 members present in person or by Representative, proxy or attorney (instead of 20% of the memberships present in person or by Representative, proxy or attorney).
 
The 25 members are real number which we believe achievable quorum. And we expect each State Branches (i.e. currently 5 branches) will delegate 3-5 of its members.
 
2). Alteration of Constitution Clause 81 Length of appointment and Clause 84 Officers on the Board.
 
81. Each elected Director will hold office:      
 
81.1 from the end of the Annual General Meeting at which they were elected; Immediately following the Annual General Meeting at which they were elected (AGM election);
 
81.2 until the end of the following Annual General Meeting — at that time, they must retire (but they are eligible for re-election) For four consecutive years until the Annual General Meeting (AGM election) — at that time, they must retire (but they are eligible for re-election).
 
84.  At the first meeting of the Board after the Annual General Meeting, the Directors will elect from among their number a Chair, a Deputy Chair, a Secretary and a Treasurer (one Director may fill more than one position). Each of them will hold office until the end of the next Annual General Meeting for four consecutive years until the Annual General Meeting (AGM election) — at that time, they must retire (but they are eligible for re-election).
 
 
Background:
The current time period directors hold office is one year. It was written in the companies start-up constitution.
The advantages of having a longer-term of office for Directors are many, with the following standouts:
• The board of directors would have more time to focus on legislation and governance as well as to achieve organisation strategic plan.
• It creates certainty with members about when elections will be and create less risk for sponsors, stakeholders and voters who can plan around the set date.
• The board would be able to better plan policies and govern effectively if they know in advance precisely when the board’s term will expire.
• In line with APU’s affiliate International Body (IPF) which has four years for the term of office for all officers of the IPF.
 
It is proposed four years for the length of appointment/ term of office (instead of one year).
 
 
A reminder that only full members can vote at the EGM.
 
Information about Special Resolutions
Under the Corporations Act 2001, a special resolution is required to change the constitution of a company. For a special resolution to be valid, the special resolution must be passed by at least 75% of the votes cast by members entitled to vote (whether by members present at the EGM or by proxy).

You can use the video conference if you can’t attend physically.

OR, you can submit the proxy NOT LATER THAN 25 September 2020 (i.e. NO LATER THAN 48 hours before the starting time)

Please click here for Proxy Form.

Please contact webmaster@powerlifting-apu.com to get access code of video conference.

Yours Sincerely,
APU Board