RE: NOTICE OF EXTRAORDINARY GENERAL MEETING
Dear Member,
NOTICE IS HEREBY GIVEN that an extraordinary general meeting (EGM) of Australian Powerlifting Union Ltd will be held:
Date : 27 September 2020 (Sunday)
Time : 1:00 PM AWST/ 3:00 PM AEST
Venue: Power to Empower Gym — 44 Cooper Rd, Cockburn Central WA 6164
EGM for the purposes of considering and, if thought fit, passing the following special resolutions:
1). Alteration of Constitution Clause 51 Quorum required
51. For any business to be transacted at any General Meeting — except the adjournment of the meeting — a quorum must be present. The quorum for a General Meeting is 20% of the Membership, 25 members present in person or by Representative, proxy or attorney.
Background:
To get 20% of the memberships as the quorum in AGM is hard to achieve.
The rate of participants to attend APU AGM is low. It can be seen that for two consecutive years, APU AGM never satisfied the required quorum. Therefore, APU must hold the adjourned meeting in order to pass the resolution(s).
For the purpose to create effective and efficient AGM process, it is proposed the quorum required to be 25 members present in person or by Representative, proxy or attorney (instead of 20% of the memberships present in person or by Representative, proxy or attorney).
The 25 members are real number which we believe achievable quorum. And we expect each State Branches (i.e. currently 5 branches) will delegate 3-5 of its members.
2). Alteration of Constitution Clause 81 Length of appointment and Clause 84 Officers on the Board.
81. Each elected Director will hold office:
81.1 from the end of the Annual General Meeting at which they were elected; Immediately following the Annual General Meeting at which they were elected (AGM election);
81.2 until the end of the following Annual General Meeting — at that time, they must retire (but they are eligible for re-election) For four consecutive years until the Annual General Meeting (AGM election) — at that time, they must retire (but they are eligible for re-election).
84. At the first meeting of the Board after the Annual General Meeting, the Directors will elect from among their number a Chair, a Deputy Chair, a Secretary and a Treasurer (one Director may fill more than one position). Each of them will hold office until the end of the next Annual General Meeting for four consecutive years until the Annual General Meeting (AGM election) — at that time, they must retire (but they are eligible for re-election).
Background:
The current time period directors hold office is one year. It was written in the companies start-up constitution.
